Tai Chi Arts Club Bylaws
ARTICLE I — Name
The Official name of the organization shall be the GVR Tai Chi Arts Club, formerly known as the GVR Martial Arts Club, hereinafter known as the Club or TCA.
ARTICLE II — Purpose
The purpose of the Club shall be to celebrate, share, and promote the practice of Tai Chi and similar martial arts. All activities conducted by the Club and its members shall be in compliance with the GVR Bylaws, Corporate Policy Manual and GVR Code of Conduct.
ARTICLE III — Membership
A. All individuals holding GVR membership, tenant cards, or who are entitled by GVR to join and participate in any meeting or activity, until the maximum capacity of the facility being used is reached. Membership shall not be denied to GVR members in good standing.
B. Any Member who has not paid dues, fees, or assessments to GVR or the Club, as of the time such payment becomes delinquent shall be removed from the Club's roster.
C. For the safety of users and the protection of GVR property, proficiency training or demonstration of proficiency may be required by the Club.
D. The Club shall not grant honorary membership or the equivalent to anyone NOT a GVR member.
E. Guest policies and guest cards are privileges extended to GVR member guests for use of GVR facilities, subject to the current rules and regulations put forth through Board policy and as defined in the GVR bylaws. Guest participation in Club events does not constitute membership of the Club.
F. All members and guests shall abide by all applicable GVR policies and the member Code of Conduct. Violations will jeopardize the privileges of the offending
individual possibly resulting in removal from the Club's membership roster and/or possible GVR Suspension procedures.
ARTICLE IV — Board of Directors
A. The governing body shall consist of four (4) Director elected by the Club membership. The Directors shall perform duties as prescribed by the Bylaws and by the parliamentary authority adopted by the Club. The Board shall provide the general supervision of the affairs of the Club between annual meetings, fix the how and place of the annual meeting, make recommendations to the membership, and perform other duties as directed by the club. A quorum for transaction of business at Board meetings shall be three (3) Directors either in person or electronically.
B. The Directors of the Club shall consist of a President Vice President, Secretary, and Treasurer, and shall all be elected by a simple majority vote of the members in attendance at the Annual Meeting.
C. Responsibilities of Directors:
President
The President shall preside at all meetings of the Club and shall carry out all orders and resolutions for the Club. The President shall be the executor of all Club funds and may approve individual expenditures up to $300.00.
Expenditures over and above this amount must be approved by the quorum of the Board of Directors. The President, as the face of the Club, must ensure that necessary communications exist with other Board members, the membership, and appropriate GVR officials. Presidents will be elected for a two-year term and may be re-elected for another term if the membership so wishes.
Vice President.
In the absence of the President, the Vice President shall perform all duties of the President and, when so acting, shall have all powers of the President. The Vice President shall retain certain permanent records as prescribed by the GVR Records Retention Policy for the period of service. The Vice President will be responsible for promotional activities for the Club, with the advice and consent of the Board. Vice- Presidents will be elected for a two-year term and may be re-elected for another term if the membership so wishes.
Secretary
The Secretary shall record accurate minutes of each formal Board meeting and retain routine and other administrative records for four years prior to the current year. The secretary will sign, with the President all formal written communications, maintain control of inventory, and file a yearly inventory report to the Board and GVR on a GVR prepared form. The Secretary shall have prepared for the Board, with the assistance of the Treasurer, an accurate and up-to-date list of Club membership by January 1 of each year, to ensure that our membership maintains the minimum requirement of twenty-five (25) members necessary to retain GVR Club status. Secretaries will be elected for a two-year term and may be re-elected for another term if the membership so wishes.
Treasurer
The Treasurer must receive, record and deposit in the Club bank accounts, all monies collected by the Club. They must maintain an up-to-date record of paid members for the current year, prepare a financial report on an annual basis, and have records and necessary papers available upon request by the Board and the GVR. The treasurer must file with the IRS yearly, by April 15, a form 990N as well as a financial report for the GVR, Club board and the membership. Treasurers will be elected for a two-year term and may be re-elected for another term if the membership so wishes.
D. Board elections shall be conducted yearly, with even-year elections held for President and Secretary and odd-year elections held for Vice President and Treasurer. Board officers may compete for an additional term, and the entire membership present at the Annual meeting may vote. A simple majority shall carry the vote. No Board member may serve more than two consecutive two-year terms. Newly elected members will begin their term at the conclusion of the Annual meeting.
ARTICLE V — Committees
The President, with the approval of two of the remaining three of the Board of Directors, shall appoint any Committee deemed necessary.
ARTICLE VI — Membership Meetings
A. The Club's annual meeting shall be held during each December of each fiscal year. The Club's yearly elections shall be held at this meeting.
B. Notice of any meetings of the general membership shall be made at least fourteen (14) days in advance of said meeting and shall set forth, specifically, the nature of the business to be transacted.
C. A quorum for the transaction of business at a general membership meeting shall be a simple majority of the number of Club members in attendance.
D. Robert's Rules of order shall govern the Club in all cases in which they are applicable and in which they are not inconsistent with the Club's Bylaws or any special rules of order the Club may adopt.
ARTICLE VII — Dues and Fiscal Period
A. The Club fiscal year shall be January 1 through December 31, to correspond with the GVR's fiscal year. The club is responsible for filing a year-end financial statement within 30 days following close of the fiscal year to GVR and an IRS 990N prior to April 15 of that year.
B. The Board of Directors of the Club shall recommend annual dues with final approval of the general membership of the club. The dues will be increased only with a two-thirds affirmative vote by the membership.
C. Annual dues for the following year are due on January 1. Non- payment of dues shall result in the removal of the member's name from the Club's membership roster after February 1.
ARTICLE VIII —Vacancies
The Vice President shall perform the duties and exercise the powers of the President during the President's absence or disability. If any other office becomes vacant the remainder of the term shall be filled by appointment by the President, with approval from the Board of Directors.
ARTICLE IX — Amendments
The Board of Directors of the Club may make amendments to these Bylaws with a majority affirmative vote of the membership. The Club must submit any amendments proposed to GVR staff approval, as well as membership approval prior to adoption.
ARTICLE X — Monitoring of Attendance at Club Events
Directors are empowered to enforce all Club and all GVR rules and regulations. Board members share responsibility for monitoring meetings, and any other club gatherings of the members, as per GVR Policy. Board members will determine, after discussions, which members of the Board will be responsible for monitoring any club activities.
ARTICLE XI — Dissolution
Upon dissolution of the Club, all assets, after all bills are paid, shall be transferred to GVR.
ARTICLE XII — Bylaws
A copy of these approved Bylaws shall be available to the general membership at the Annual Meeting. All elected Directors and Committee Chairpersons shall be furnished with a copy of the GVR bylaws and the Club Bylaws after each election.
